Rules of Procedure

Community College of Rhode Island Chapter of SIAM

This Rules of Procedure (hereinafter called "Rules") apply to the SIAM Student Chapter called “Community College of Rhode Island Chapter of SIAM”.

The Chapter to which these Rules apply is formed by the Society for Industrial and Applied Mathematics and shall operate within the Bylaws of the parent organization.The SIAM bylaws specify how Chapters are formed; see the SIAM bylaws for details.The Chapter shall not affiliate with any other organization without first obtaining the written approval of SIAM.Provisions for SIAM Student (University) Chapters are contained in the SIAM Bylaws and are included in these Rules.No provisions of these rules shall be construed so as to contradict the Bylaws of SIAM.

ARTICLE I

The objectives of SIAM, as established in the Certificate of Incorporation, are:

The objectives of the Community College of Rhode Island Chapter of SIAM

ARTICLE II : ACTIVITIES

Activities anticipated for the chapter include:

ARTICLE III: INSTITUTION SERVED

Members shall be recruited from the Community College of Rhode Island and the University of Rhode Island.

ARTICLE IV: MEMBERSHIP

Section 1: .Any person engaged or interested in mathematics or computing and their applications shall be eligible for membership in this Chapter.Chapter membership may be interdisciplinary, with members from multiple departments at both the Sponsor institution and the Associate Sponsor institution. Membership at the Associate Sponsor’s institution is open to undergraduate and graduate students.

Section 2: There are no dues.

Section 3: Chapter members shall have the privileges of SIAM membership only if they are regular or student members of SIAM.

Section 4: All members of the chapter who are students enrolled in the sponsoring institution(s) are eligible for free student memberships in SIAM. Chapter is responsible for providing list of its student members to SIAM so that complimentary student membership in SIAM can be processed.

Section 5: Termination of student membership will take place upon graduation or withdrawal from CCRI or URI.

ARTICLE V

Section 1: The Sponsor is the Community College of Rhode Island and the Associate Sponsor is the University of Rhode Island.

Section 2: The Sponsor of the Chapter shall appoint a Faculty Advisor for the Chapter [throughout this document, Faculty Advisor will mean the appointed Faculty Advisor from the Sponsor institution].The Associate Sponsor may also appoint an Advisor to coordinate with the sponsoring institution. In the event that either of the said Advisors relinquishes his/her position, the Sponsor shall appoint a new Advisor and the Associate Sponsor shall appoint a new advisor.The responsibilities, rights and duties of the Faculty Advisor shall be those normally assigned to the Faculty Advisor of student organizations of the Sponsor, but in addition, the Faculty Advisor is expected to take leading role in the development of the Chapter activities consistent with the objectives of SIAM.

ARTICLE VI: OFFICERS

Section 1: The Chapter shall have a President, a Vice-President, and a Secretary-Treasurer. Officers shall be Regular or Student Members in good standing with SIAM, and shall be chosen from Student Members of the Chapter.

Section 2: The President shall preside at the meetings of the Chapter (and the Chapter Executive Committee (see Article VII below)).  In the absence of the President, the Vice-President shall assume the duties of the President.In the absence of the latter, the Secretary-Treasurer shall assume said duties.

Section 3: The Secretary-Treasurer shall keep a record of the affairs of the Chapter, handle correspondence, and submit an annual report of Chapter activities to the Secretary of SIAM, which report shall be suitable for publication in SIAM News or its equivalent. The Secretary-Treasurer shall receive and take custody of Chapter funds, and shall submit an annual Treasurer's Report and other financial reports, as requested, to the Treasurer of SIAM.  The annual Treasurer's Report shall be prepared as of the end of the academic year and shall be transmitted to the Treasurer of SIAM by no later than 30 days following the end of the academic year.

Section 5: Elections will be held yearly near the end of the Fall semester. Officers who transfer to the Associate Sponsor’s institution will retain their status as officers of this chapter until either graduation form that institution or replaced by election.

ARTICLE VII: EXECUTIVE COMMITTEE

Section 1: The Executive Committee will consist of the President, Vice President, and Secretary-Treasurer. The President is the Committee chair. The Executive Committee is responsible for planning meetings, organizing elections, and maintaining a website. The Committee should have at least three meetings during the calendar year to discuss plans for the Chapter

Section 2: In the event of a vacancy, members shall be notified (by email) and elections held within three weeks of the vacancy.

ARTICLE VIII: OTHER COMMITTEES

Section 1: Nominations for officers should be sent to the member of the Executive Committee specified in the election announcement.

ARTICLE X: MEETINGS

Section 1: There shall be at least two chapter meetings per year. Meetings will be planned and scheduled by the Executive Committee.

Section 2: The Chapter shall conduct a business meeting once per year during the month of October.  Other business meetings may be called by the President or the Treasurer on two weeks notice.

ARTICLE XI: CHAPTER FUNDS

Section 1: The Chapter shall deposit all unused funds to which it has legal title in excess $200 in an insured savings account, unless current operating commitments are in excess of that amount or unless the Chapter’s Secretary-Treasurer obtains a written authorization from the SIAM Treasurer.

Section 2: The Secretary-Treasurer shall maintain books of account that show income and expense items for all activities and balances for all accounts of the Chapter.

Section 3: The Chapter may request a grant or loan from the Treasurer of SIAM under the provision of Article XII, Chapter 8 of the Bylaws of SIAM.  Such requests shall be made by submission of “Request for Funding” form to SIAM and include a current financial statement for the Chapter and a proposed budget for the requested funds.

Section 4: Other than seeking funds from the sponsoring institutions of the chapter, no officers or member of the Chapter may apply for a grant to support the Chapter activities or enter into any contract to support such activities or provide services, without approval of the President and the Treasurer of SIAM or the Executive Director acting on behalf of the Treasurer.

ARTICLE XII: AMENDMENTS

Section 1: These Rules may be altered or amended with the approval of the SIAM Board of Trustees.  Submission to the board of proposal alterations or amendments shall be made only after approval by majority vote of members of the Chapter present (or represented by proxy) at a scheduled meeting. Before the scheduled meeting, a notice of the upcoming vote shall be sent (by email) to all members at least 1 week in advance.

ARTICLE XIII: TERMINATION OF THE CHAPTER

Section 1: A Chapter may terminate itself by the unanimous vote of the members of the Chapter present (or represented by proxy) at a scheduled meeting, provided that notice of the proposed termination and the meeting at which it is to be considered has been given to all Chapter members at least 30 days in advance.

Section 2: A Chapter may be terminated by the board if there has been no Chapter activity for one year.

Section 3: In the event a Chapter terminates, the funds to which it has legal title shall revert to the account of SIAM

Approved, SIAM Board of Trustees, December 3, 1977

Revised, SIAM Board of Trustees, June 21, 2003

Return completed ROP to Susan Whitehouse, Membership Manager

SIAM
3600 University City Science Center
Philadelphia, PA19104-2688
Phone: 215-382-9800       Fax: 215-386-7999
E-Mail: whitehouse@siam.org