Generating a PowerPoint Presentation

Starting to make your presentation and adding a background theme

YOU SHOULD SAVE YOUR PRESENTATION AFTER MAKING EACH NEW SLIDE!!!!!

1.       Open PowerPoint

2.     Select Format

3.     Select Slide Layout

4.     Select Blank (this will be the layout that has nothing on the page)

5.     Select Apply

6.     Select Format

7.     Select Background

8.     Open the “pull down box” that appears

9.     Select Fill Effects

10.  Select Texture (Choose a texture that you would like to use as the background theme for your presentation.  Note that if you choose a dark or highly patterned background that you will have to use a colored font for your audience to see the text.  Additionally, if you are going to give your presentation in a room that is brightly lit, it might be difficult for your audience to read the text.  However, there is a way around this problem that you professor can demonstrate.)

11.   Select OK

12.  Select Apply to All (all of your slides will now have this background)

Adding Text

1.       Select Insert

2.     Select Text Box

3.     Drag open a text box (where you would like your text to be positioned on the slide.  You can have multiple text boxes & images on one slide)

4.     Type the text in the text box.  You might want to use a font size of 30 for general text and 40 for headers.  Additionally, use a font that is easy to read

5.     In order to edit the text (change size or color or style…), first highlight the text that you wish to edit

6.     Select Format

7.     Select Font

8.     Edit the font, or text, as you wish

9.     Repeat for additional text

Inserting images into your presentation

1.       Open Internet Explorer or some other web browser

2.     On the web, go to Google Images (this is a good place to search for images

3.     Type in what you are looking for (ex. fish tanks) and you should have numerous images to choose from

4.     When you find an image that you want to use in your presentation, put the pointer on and then right click.  A box should open.  Select Copy

5.     Go back to your PowerPoint presentation

6.     Select Edit

7.     Select Paste and the image should appear on your slide

8.     Drag the image to where you want it on the slide

9.     To edit the image (size or shape or add a border to it…), place the mouse on the image and left click to highlight the image

10.  Select Format

11.   Select  Picture

12.  To edit the size of the image, select Size

13.  I recommend that you check the box Best scale for slide show (depending on the size and quality of the original image, this may or may not be and acceptable image – not fuzzy and blurry – for your presentation.  This is a hit or miss kind thing.)

14.  You may wish to add a box around you image to make it look “clean”.  To do this, once again highlight the image, select Format, select Picture, select Colors and Lines, under the line section open the pull down box that says no line, select a color, adjust the style and weight of the line, and select Preview or OK.

15.  Repeat for additional images.

Animating your slide

**I recommend that you have everything that you want on the slide prior to animating it**

1.       Select  Slide Show

2.     Select  Custom Animation

3.     Select and object to animate (text of picture) in the “Check to animate slide object“ box. Note that in newer versions of PowerPoint you actually select what you want to animate directly on the slide.

4.     Select Effects, or Add Effect  in the newer versions of PowerPoint

5.     Choose an effect that you want.  I recommend that you do not get too fancy because it will distract the audience.  Use sound or fancy effect ONLY when you want to really emphasize something!!!

6.     Once you animate everything on the slide you are going to need to adjust the order and timing of the objects so that they appear in the sequence that you want.

7.     Select  Slide Show

8.     Select  Custom Animation

9.     Select Order and Timing

10.  Adjust the order and timing of the object by using the “Move” and “Preview” buttons

Adding a new slide

1.       Select Insert

2.     Select  New Slide

3.     Repeat previous steps

Viewing your slide show

1.       Select Slide Show

2.     Select View Show

3.      to end the show in the middle of the presentation right click

4.     Select End Show

Adjusting the sequence of your slides in your slide show

1.       Select View

2.     Select Slide Sorter

3.     Drag the slides into the sequence that you want

4.     Select View

5.     You can now select Normal, Slide Show, or Notes Page.

Lastly, e-mail the presentation to yourself as an attachment.  If you do such, you will have access to your presentation everyplace you go!