Beginning Microsoft Word 2007 Functions/Concepts

The Word Window
The Office Button - access to Word Options dialog box and saving, printing, etc.
Ribbon - commands that are grouped according to the tasks you perform
Tabs - one-click access to groups of commands on the ribbon
Quick Access Toolbar - common commands you use frequently - Save, etc.
Rulers - Show page margins, tab stops, row heights, and column widths
Insertion Point - shows where characters will appear when you start typing
Paragraph Mark - marks the end of a paragraph
View Buttons - allow you to change the way the document is displayed

 Title Bar - Document 1 is the default name for a beginning document

Line Spacing, Paragraph Spacing - Home Tab, Line Spacing Button
Line spacing - amount of space between lines of text within a paragraph
Paragraph spacing - amount of space before and after a paragraph, is measured in points.  Default paragraph spacing in Word 2007 is designed to look like double spacing.

 No Spacing - Home Tab, Styles Group, No Spacing - removes extra space between lines of text

 Opening a New Document
Office Button, New (verify that blank document is selected), Create

 Setting up the Word Document--Click Print Layout Button (lower right hand corner)

 Display the Rulers
Click View Tab (top of Word window), In the Show/Hide group on the View tab locate the Ruler check box.  A check mark indicates it is already on

Margins -- Page Layout tab, Page Setup group, Margins, Margins gallery (a gallery displays a list of potential results

Delete Key and/or Backspace key -- Delete key deletes to the right of the cursor whereas the Backspace key deletes to the left of the cursor
 

Selecting Text--(highlighting text) - to change appearance of text.  To select a word, double click within the word.  To select a sentence, press and hold Shift key and click anywhere within the sentence.  To select a line, move the cursor to the left of the line.  When the white arrow pointer pointing to the right displays, click one time.  To select a paragraph, triple-click anywhere in the paragraph. To select the entire document, press Ctrl (hold it down) and now press the A key.

Displaying Nonprinting Characters--characters that show on the screen but that do NOT print on paper.  Home tab, paragraph group, Click the Show/Hide Tool (if it’s not already on) Right arrow indicates the tab key was pressed, a dot between words indicates where you press the space bar, a backward P indicates where you have pressed the Enter key.

Live Preview - changes text/graphics to display your selection

Insert Key--is a toggle switch.  Insert Mode allows you to type text between words and insert the new text.  If you press the Insert key to switch the mode to replace mode, you will be replacing text when you type new text.

Center Page Vertically - Page Layout tab, Page Setup Group, Margins button, Margins gallery, Custom margins, Layout Tab, Under Page, click the Vertical alignment arrow and then click center

Font and Font Size--Home Tab, Font Group, Font Size - default is Calibri, 11 points

 Zoom Settings--Lower right-corner of the Word window, Zoom Out, Zoom In, Zoom slider, Zoom level

 Inserting Blank Lines in a Document  press the Enter Key

 Entering Text - Word Wrap - do NOT press Enter at the end of every line of typing.  Press Enter only to end short lines of text or to make a new paragraph.  Word wrap will place text on lines between the left and right margins.

 Undo and Redo - Undo will cancel your last action.  Redo will redo your last action

 AutoCorrect Options - Office Button, Proofreading, AutoCorrect.  With replace text as you type feature turned on, common misspelled words will be corrected automatically as you type.

 AutoComplete - automatically inserts dates and other regularly used items.

Headers and Footers -- Insert Tab, Header & Footer Group, Header/Footer Gallery
To insert a "Field" into the header/footer:  Insert Tab, Header & Footer Group, Footer (or header), Edit Footer, Design tab, in the Insert group, Click Quick Parts, click Field, under Field names, select field to be inserted.

 Scrolling a Document Page Up keys, Page Down keys, up arrow, down arrow, scroll box, scroll bar, scroll arrows, Ctrl Home, Ctrl End

 Misspelled Words   Red jagged line underneath a word indicates it is misspelled.  Right click the mouse on the misspelled word and select the correctly spelled word from the list

 Saving a Document   Office Button,  Save As (first time save).  Make sure you are saving your document to the right disk drive.

 Save As - Create New Folder - pay attention to "Save In" destination  

Print Preview Click the Office Button, Print, Print Preview Button

 Printing a Document Office Button, Print or click the printer icon