Introduction to Word                                                                     Week 1 Functions Covered

The Word Window
The Office Button - access to Word Options dialog box and saving, printing, etc.
Ribbon - commands that are grouped according to the tasks you perform
Tabs - one-click access to groups of commands on the ribbon
Quick Access Toolbar - common commands you use frequently - Save, etc.
Rulers - Show page margins, tab stops, row heights, and column widths
Insertion Point - shows where characters will appear when you start typing
Paragraph Mark - marks the end of a paragraph
View Buttons - allow you to change the way the document is displayed

Opening a New Document
Office Button, New (verify that blank document is selected), Create

Setting up the Word Document

Click Print Layout Button (lower right hand corner)

Display the Rulers
Click View Tab (top of Word window), In the Show/Hide group on the View tab locate the Ruler check box.  A check mark indicates it is already on

Displaying Nonprinting Characters--characters that show on the screen but that do NOT print on paper.  Home tab, paragraph group, Click the Show/Hide Tool (if it’s not already on) Right arrow indicates the tab key was pressed, a dot between words indicates where you press the space bar, a backward P indicates where you have pressed the Enter key.

Font and Font Size

Home Tab, Font Group, Font Size - default is Calibri, 11 points

Zoom Settings

Lower right-corner of the Word window, Zoom Out, Zoom In, Zoom slider, Zoom level

Inserting Blank Lines in a Document  press the Enter Key

Entering Text - Word Wrap - do NOT press Enter at the end of every line of typing.  Press Enter only to end short lines of text or to make a new paragraph.  Word wrap will place text on lines between the left and right margins.

Saving a Document   Office Button,  Save As (first time save).  Make sure you are saving your document to the right disk drive. 

Undo and Redo - Undo will cancel your last action.  Redo will redo your last action

AutoCorrect Options - Office Button, Proofreading, AutoCorrect.  With replace text as you type feature turned on, common misspelled words will be corrected automatically as you type.

AutoComplete - automatically inserts dates and other regularly used items.

Line Spacing, Paragraph Spacing - Home Tab, Line Spacing Button

Line spacing - amount of space between lines of text within a paragraph

Paragraph spacing - amount of space before and after a paragraph, is measured in points.  Default paragraph spacing in Word 2007 is designed to look like double spacing.

Scrolling a Document Page Up keys, Page Down keys, up arrow, down arrow, scroll box, scroll bar, scroll arrows, Ctrl Home, Ctrl End

Misspelled Words   Red jagged line underneath a word indicates it is misspelled.  Right click the mouse on the misspelled word and select the correctly spelled word from the list

Print Preview Click the Office Button, Print, Print Preview Button

Printing a Document Office Button, Print or click the printer icon